How to Enter a Recurring Expense?

Modified on Mon, 24 Jul 2023 at 03:45 PM

You can view the video procedure or follow the steps below. This video procedure is available with English subtitles. Start the video, click on “⚙️” and on “Subtitles,” and choose “English (Canada).” 

Steps to Follow

1. Go to the “Accounting” tab and the “Expenses” subtab.

2. Click on “Add” at the top right.

3. Select the supplier.

4. Select the entity to which the expense is assigned (company, property, unit, etc.). The expense is assigned to the entity for which you bought something (service, physical object, etc.).

5. Select the account to which the expense is assigned.

6. Describe the expense, and enter the unit price.

7. Tick “Taxable” if the item is taxable.

8. To enter more than one item, click on “Add an item”, and repeat steps 5, 6, and 7.

9. Select the first date of the recurring expense (e.g. depending on the recurrence you choose, if you select May 21th, the expense could be generated the 21st day of every month).

10. Tick “Recurring”, and choose the recurrence (“Every 1 month(s) x 12” means once a month for a period of twelve months; “Every 2 week(s) x 6” means once every two weeks for a period of twelve weeks [two weeks times six]; etc.). 

11. Enter a unique expense number.

12. Click on “Finish.”

You have now created a recurring expense.

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